Part of the reason is that I’m from a family of five kids which makes me want my own space, my own supplies and as much privacy as possible. This site is called Working Naked, after all.

The other part is that too much of a good thing can be bad. You may adore your spouse but if you spend every day and night with him or her, you may drain the fun out of your business and your relationship.

If you’re still willing to work with your spouse, there are a few ways to keep the peace so no one considers hiring a hit man by closing time.

• Buy duplicate supplies. No one likes to reach for a stapler and realize it’s on someone else’s desk or in another room. Get creative and buy two sets of office supplies in different colors.

• Use separate equipment. There’s nothing wrong with cutting costs, but sharing a computer to save money will cost you in the long run. Whether you use a desktop and your spouse uses a laptop, each of you should have your own equipment. If neither one of you needs to print often, share a printer.

• Leave the room when you need to take a call. Unless you can talk quietly and not bother your spouse while he or she is in the office, leave the room. Anyway, it’s good to get away from your desk throughout the day.

• Use separate desks. Whether you install a long counter with two workspaces or use two desks, keep them away from each other.

• Stay in your own territory. If you and your spouse have different working styles, a neat freak spouse doesn’t want to find stacks of paper on his or her desk. Keep your piles to yourself. If you’re the pack rat spouse and like to work with papers piled everywhere, your picky spouse may drive you nuts when he or she tries to straighten the piles or convince you to toss everything.

• Compromise on the temperature. You may like the office to be as cold as a meat locker, but not everyone likes to wear three sweaters, a hat and gloves to work. Consider using a fan for your side of the room and keep the thermostat at a reasonable temperature.

I’m a firm believer in everyone working together, but not always in the same space.

Costa Rican home office

In another blog post, I mentioned that my home office radar is always on. My recent trip to Costa Rica was no exception. While my sons and I were waiting to go rappelling, I noticed the owner’s home office. I qualify this as a home office because the owner lives in apartments attached to his home office and the reception area.

Reception area

The woman who works in the office told me that the owner spent several months finding the right (renewable) trees to cut down to use as dividers. Even the bookcases are made of wood found in the rain forest.

You decide…is this home office cool or what?

Desk #1
Topsy-turvy and turbulent
The top of your desk is piled high with magazines, unopened mail and bills. If someone wants you to see something, they leave it on your chair. Eventually you’ll feel it when you sit down.
Your desk screams: You’re a creative person but you seem a bit scattered, unreliable and easily distracted.
Desk makeover: The goal isn’t to be a perfectionist or a neat freak. Instead, create some order. Use desktop file holders for the files you’re working on now, put stacking bins on the floor to hold materials for certain projects, hang bulletin boards and wall pockets to help you get and stay organized. Get in the habit of clearing out your office every few weeks.

Desk #2
Slick and sparse
Your desk screams: Only the bare essentials, thank you. Your computer, printer and handheld are on your desk while everything else is tucked away.
Desk makeover: Add a picture of your family, pet, or friends to the wall or add colorful artwork. A plant wouldn’t hurt either…just remember to water it.

Desk #3
Stacked and stodgy
Your desk screams: You have trouble making decisions, especially when it has to do with papers. Magazines you want to read are stacked neatly in one corner, while in another corner are papers you need to file and supplies that need a home.
Desk makeover: Add a bookcase near your desk to hold magazines stored in magazine holders or get rid of magazines altogether and subscribe to the online versions. Make decisions about paper by using the P-A-P-E-R system: Put papers in a file, Act on them, Place them in a stacking bin, Enter any action you need to take on your To Do list and toss (or file) the papers, or Recycle them. Keep extra supplies in your bookcase, stored in colorful baskets or containers.

Do you know what your desk is saying about you?

A view of the CPI courtyard and classrooms.

The beautiful Monteverde campus in the rainforest (yes, it’s awesome) includes classrooms (of course), study areas, a library, perfectly landscaped courtyards and stylish yet functional apartments for the students. The CPI apartments and the family’s gorgeous townhouse (the couple has an incredible eye for design) are connected to the school.

Seeing the CPI staff and their owners in action reminded me of a few business tips.

• Listen to your clients. Students often ask about tours and sites to see, so Jonle started a tour division. Now, before a group of students comes to Costa Rica to study, they pick the activities they want to do and Jonle creates an itinerary for them. The students pay in advance and don’t have to worry about paying before every activity.

• Put systems in place to make your business run like clockwork. CPI’s administrative staff and teachers have clear-cut job descriptions and responsibilities. When Carlos and Jonle are away, it’s business as usual and if their staff has any concerns, they can reach the couple easily through their cell phones or Skype.

• Don’t be afraid to expand your business. The peak tourist season in Costa Rica isn’t during the summer when students study at CPI. Instead it’s during the winter months. Rather than leave the apartments empty, CPI rents apartments, called Casas del Toro, to tourists from around the world and organizes tours for their guests.

• Turn subcontractors and freelancers into full time employees when their workload increases. Rather than hire a contractor for individual projects, Carlos decided to hire a contractor full time. The contractor handles projects that are continually going on at one of the three campuses.

Visiting my friends in Costa Rica reminded me of one of the advantages of working from home. You can either stay small or grow your business as big as you want and still be home-based.

• Stop scribbling notes on any stray scraps of paper. Use your handheld, a daily planner or even a simple spiral notebook to keep track of notes to yourself. While I’m a huge fan of sticky notes, those suckers are easy to lose, especially when they stick to the back of another piece of paper.

• Write a list of specific work goals each day and mark them off as you finish them. Keep the list realistic.

• Have a set place to keep everything from paper clips to pens.

• Take a few seconds to put things back when you’re finished. If you think about it, it takes a few minutes to put something away, but you’ll save time in the long run.

• Make your work area as compact as possible. You’ll save time if you can grab everything you need — your phone, printer and files — without getting out of your seat.

• Leave your desk for 5 minutes every 1 ½ hours to stretch your body and invigorate your mind. After you start following the tip above, you’ll welcome the time away from your chair.

• Use a supportive chair, ergonomic keyboard and a desk that’s the right height to keep you from straining your back and your wrists while you type.

• Store phone numbers electronically within your handheld or within a contact management program. Then you can toss all of those business cards that are cluttering your desk.

• Set a time to leave your home office each day — and stick to it. Have you ever noticed that the less time you have to work, the more you accomplish? And the more time you have, the more time it takes for you to finish?

• Always carry a handheld, a daily planner or even a small notepad to jot down ideas that come to you after hours.

What do you do to be more efficient?

• Focus on one area of your life that’s organized. Think hard. There has to be something in your life that’s organized. Maybe you’re an impeccable dresser, or you keep your favorite supplies in one place. Consider everything you’re doing now to get organized, no matter how small it may be, and pat yourself on the back. Who cares if no one notices the changes you’re making? It’s your life, not theirs.

• Consider your priorities. If something is important to you, you’ll change it.  If not, you won’t— and in some cases you shouldn’t. If you make only a few changes in the way you work, you could be more productive and maintain your creativity

• Ask yourself why you’re having trouble getting organized. Instead of beating yourself up over missed appointments or postponed decisions about paper, face it: you may be someone who thrives in a disorganized environment.  Work around your need for a bit of disorganization and designate one place to put your keys every time you come home or figure out one place to keep track of appointments and enter them as you make them

Before you throw in the organizing towel, realize that being right-brained doesn’t doom you to a life of chaos. If you change the way you think, you’ll reduce your stress level and leave yourself open to accomplish more.

I talked with other home office professionals who enjoy the freedom of working from home. When they’re lonely, want to escape from the kids or need a change of scenery, they leave their home office too.  Surprisingly, a coffee shop isn’t their only option.

“I’ve moved out to the 1966 Airstream that’s in our yard, and it’s worked out OK because it’s broadband-and-bathroom equipped, and has a lovely view of the surrounding fields.”
—Tom Bentley, The Write Word Writing and Editing Services

“Yesterday I was on my deck catching some sun in my bathing suit/lounge chair with laptop on my lap, while writing a major strategic marketing plan for a corporate client. Spots I really enjoy are quiet nooks in hotel lobbies. The only minor challenge I face is when I have to print something, I have to wait when I come home. But lately I am trying to hard to stay “green” and only print what I really need and do any editing/review on my computer.”
—Maurisa Turner Potts, Marketing & Public Relations Strategist

“I love to work from our public library. It’s usually quiet and empty in the mornings, and I get a chance to focus away from my 5 children and use the lightning-fast Wi-Fi. Between my iPhone and my laptop, there’s really nothing I can’t do there.”
—Linsey Knerl, The Freelance Farmer

Between the orange walls (Benjamin Moore Soft Glow) and paw prints climbing up the walls and across the ceiling, this isn’t your typical home office.  But don’t be fooled by the whimsical look of this space.  If you look closely, you’ll find plenty of organizing systems in place (yes, I tend to look at that first).

Dwight’s desk holds a laptop and two monitors, while his printer is off to the side and in the corner (the best place to put a printer because it’s out of the way but still accessible). His open hutch has room for a hanging file rack, books and personal photos. These items are within reach but aren’t cluttering his desk.  The two-drawer file cabinet gives him additional storage space on top.

There’s even room in his home office for a “junior” work area complete with a small desk and a laptop for his kids to use. A tiger rug and tiger-striped draperies finish off the zoo-themed look.

Who needs a traditional home office when you can bring out your wild side and run a business from home?

For some people, fear is a motivator.  For others it’s the first step to feeling discouraged. While being motivated is a good thing, being paralyzed with fear and weighted with worry can dampen your spirits and possibly keep you from growing your business.

You can’t get rid of all of your fears but there are a few ways to tame them.

• Don’t quit your day job. Lately I’ve been reading about business owners I thought were doing well but it turns out that they work full time during the day and work on their business at night. When they make enough money, they’re going to quit their job and focus on their business full time.

• Go for the low-hanging fruit. If you left a corporate job to work from home, turn to your old employer as your first client. The company won’t have to train you, pay your health insurance and give you two weeks off each year. If you left your last job on bad terms, skip to the next tip.

• Use skills not related to your business to make money. If you’re handy with a hammer, have an eye for design, or can landscape like nobody’s business, get to work. There’s nothing wrong with taking odd jobs to supplement your income or in some cases to serve as income until your business takes off.